Minute taking is a skill that everyone should learn. Taking minutes means effectively recording the key elements of a meeting, either verbatim or through summarising decisions and actions or creating a narrative. The technique of minute taking is sometimes taken for granted, but it is a skill like any other and takes careful preparation to perform correctly.
These minute taking training course materials are aimed at anyone that might have to take minutes as part of their job role, and it’s reasonable to suggest that the task could be performed by anyone within an organisation at some time or another.
Training course contents:
Ensure information from meetings is effectively recorded using our Minute Taking Training Course Materials
Taking minutes is a skilled job because the minute taker has to follow discussions and debates that are often confusing and inarticulate, and then summarise them accurately.
Why is running this minute taking course a good idea?
Meetings are more effective and efficient if they have well documented minutes because:
- Decisions are recorded
- Action items and who is responsible for them are tracked
- Key points are captured enabling those who missed the meeting to know what happened without taking up time in subsequent meetings
Why use training materials created by Trainer Bubble?
- When you’re busy or under pressure at work, you save time and stress by using our ready-made professional training materials.
- Our materials come with no restrictions: you can edit content, add your company branding and use as many times as you wish.
- Whether you’re an experienced trainer or nervous first-timer, our training materials give you everything you need to deliver a confident and successful training session: PowerPoint slides, workbooks, session plans, activities/exercises and detailed trainer notes.
- There is no need to wait for delivery. You’ll receive the full course pack in your inbox instantly.
- With a mix of practical exercises and trainer led material, your attendees will remain engaged throughout, while you take credit for a professional and effective training course.
- And when budgets are tight but you still need results, Trainer Bubble courses are great value for money. Train a whole team or even a whole company for much less than the cost of sending a single participant on a standard training course.
Samples of training course materials
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These minute taking training course materials focus on a range of practical tips and techniques. Participants will learn effective meeting preparation, how to listen actively for the key points, how to select and use an appropriate method of note taking, as well as how to write a concise and accurate set of minutes.
The main content of the training course materials…
The basic principles of minute taking – Participants review the different type of minutes that can be taken, the reasoning behind each and the function of minutes.
Getting prepared for the meeting – A review of the elements that should be considered prior to a meeting where you are due to take minutes. Focusing on any discussions you might need to have with relevant people and the information that should be covered. There is also a focus on the different roles of people in the meeting and how this relates to the minute taker.
Agenda preparation – Understanding what makes for a well-planned, effective agenda.
Good listening skills – This is crucial to minute taking and so this session reviews the listening skills of the participants, looks at what barriers there might be to actively listening during meetings and how to overcome these. There is also a review of how to work back from a decision to identify the important elements to record.
Note taking – A review of all the different methods of note taking, the benefits and pitfalls to each and identifying the best type to use.
Writing the minutes – A practical examination of the structure and layout of minutes.
The ABC of good writing – Providing a structured approach to ensuring the minutes are written well and are: Accurate, Brief and Clear.
Narrative minutes – A series of exercises to test and improve narrative writing skills. Finally focusing on how to create an Introduction, Summary, Decision and Action.
Preparing for minute taking practical – A chance to prepare for the practical simulation of a meeting where they will take minutes.
Minute taking practical – Applying the skills they have learnt throughout the day in a practical activity.
Reviewing and checking the minutes – A review of the participants progress with suggested improvements and what worked well.
As with all Trainer Bubble products, this training course is interactive and full of relevant activities.
At the end of this minute taking training course, your participants will be able to:
- Prepare for meetings when they are the minute taker
- Identify and overcome common obstacles to effective listening
- Select and use an appropriate note taking technique
- Note the relevant points from discussions
- Produce a clear, concise and appropriately worded set of minutes
- Follow conventions for the format of minutes